Is your business on the move? An office relocation is often a sign of a growing, expanding business, and it is surely something to be celebrated. But before you pop the champers, you’ll need to arrange a seamless office removal.
We know that the removal process can seem an overwhelming event, but with the right planning and some smart organisation, your enterprise can achieve a stress-free, efficient office relocation. Our team at Lynns Removals and Storage has more than 3 decades of experience moving residential and commercial properties, and we know precisely what is needed for a flawless move. Just getting started? Here are 8 essentials for a successful office relocation.
1. A plan that keeps the reason for the move in mind.
It goes without saying that organisation is a vital element in an effective office move, but there is more to it than that. Moving an office involves adapting to a new space and ensuring it provides for greater efficiency. As a business you’re always working toward improvement, and your move should reflect that. Be sure your plan keeps the reason for your move in mind. Are you expanding with additional departments or staff? You’ll need to allocate budget and planning for the purchase and transport of new equipment, as well as organising the fresh layout. Keeping the purpose of the move at top of mind enables the office relocation to be its most successful from day one.
2. A dedicated in-office move management team.
No matter the size of your office, you don’t need every employee involved in planning the move. If you’re the busy owner of a large business, you may not be available to handle the removal planning on your own either, due to time constraints. For this reason, it is essential to nominate a move management team. Responsible staff members who have a strong grasp of the reasons for the office move will ensure the relocation goes off according to plan. Using a group is also preferable to relying on one individual as moving is a big task and a team allows for delegation.
3. An IT relocation plan.
Immediately after your move-in is completed, your office should be fully connected and ready to go. Our modern businesses (and personal lives) rely heavily on Internet connections and working equipment. To avoid any delay, create a full IT relocation plan. Your networks should be securely installed prior to moving day, so you can be up and running right away. An office relocation is also a good opportunity to reassess your IT security options and the storage of any large data. You may find that a new IT provider or cyber security professional can provide better options for your business, so don’t hesitate to shop around.
4. A firm understanding of legal issues.
Be sure that your move management team (or the responsible party) is fully aware of all legalities surrounding the move. This refers to enacting your new office lease and severing your previous one (if applicable). Ensuring these elements are in place prevents any costly and frustrating snafus during the relocation process. It’s also integral to arrange your business insurance cover and speak with your broker or insurance provider prior to the move to be certain that coverage will be uninterrupted during the moving process.
5. Messages sent to all contacts re: updated location.
In the hustle and bustle of moving, don’t forget to let your customers, clients, and business associates know about the relocation. Sending them an update well ahead of time means no missed or delayed deliveries and no unhappy clients arriving at a shuttered location. If you use social media, you can announce your upcoming move and get the word out even more quickly.
6. A plan for the careful, attended move of your business essentials.
A designated individual or small group should be given responsibility of office essentials—those items you will need almost immediately upon arrival at the new location or which are valuable or important items that must be transported with care. Such things will vary from office to office, but business essentials could include master keys, a primary client phone list, accounting materials, vital documents, or confidential files.
7. A move-in date that allows for an uninterrupted move-in process.
Unfortunately, an office relocation is likely to interrupt business at some level. Yet this can be minimised if the removal is planned ahead. Many businesses opt to complete a big move over a weekend. This allows for general “business as usual” come Monday morning and avoids the added stress of a move during a busy, crowded weekday. Plan your office relocation as early as possible to secure a date that will allow for your smoothest move.
8. The assistance of an expert removals team.
For a truly pleasant office removal, you can’t do without the help of relocation professionals. A team like Lynns Removals and Storage knows exactly how to manage a large scale commercial removal. We’ve done it for thousands of other Australian businesses, and we can do it for yours. Let us be a part of your process and we’ll show you just how easy it is to achieve a successful office relocation.
An office environment will naturally have different relocation requirements than other types of commercial enterprises. But you needn’t worry. No matter how large or complicated your business move seems at the outset, the right removals expert will be equipped to handle it. Give Lynns a call now for more details on your potential move.